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Promoting Safe Bicycling In And Around Cedar Rapids, Iowa |
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Below are HBA Meeting Minutes from the years 2001 through 2003 Hawkeye Bicycle Club Members Present: John Bryant, Judy Bryant, Jim Boulet, Jerry Davis, Lisa Paulos, Jerry Falta, Diane Mitchell, Denise Houlahan, Jim Houlahan, Dick Moore, Joe Delory Treasurer’s Report: Financial condition is unchanged. Auditor’s report was circulated. Webmaster’s Report: It may be possible to scan ride maps into a library for the web page. Newsletter Editor’s Report: No report. RAGBRAI Report: Tri-State bus has been reserved. Application forms have been updated. Des Moines Register will be set up to accept applications on line. Touring Director’s Report: The Apple Cider Ride was successful. There were 13 club riders plus one nonmember. The Tour de Lights is scheduled for 12-7-03 at 5:30 PM. Meet at Larry Potter’s house, 7237 Hampshire Drive NE. Chili will be provided. Riders bring dish to share. Board meeting will precede. New Year’s Day Ride will be led by Joe Delory. The Ride Scheduling Meeting will be 2-9-04 at 7:00 PM at the Five Seasons Senior Housing, 1225 42nd Street SE. Board meeting will precede. Swine Trek Coordinator’s Report: Date is 6-26-04. Considering ride starting at Pleasant Creek Park. Several loops would be available from there. Member Relations Report: 2004 letter being prepared. Racing Director’s Report: No report. Old Business: In mid-October John Bryant, Jerry Davis, Gary Cordell, and Cliff Eggers helped clean up Cedar River Trail. Joe Delory received response from WMT Radio. It is willing to air 30-second PSAs. Examples will be solicited from individuals and organizations such as League of American Bicyclists. Other possible projects discussed: bicycle safety videos, bicycle driver’s manuals, LAB-certified bike trainers, St Patrick’s Day Parade, Rotary Club projects around Cedar Lake. New Business: We can order club jerseys if enough interest is shown. We could give away T-shirts from previous rides. Future Meetings: Sunday 12-7-03 at 4:00 PM at Larry Potter’s house. Minutes prepared by Dick Moore
Hawkeye Bicycle Club Members Present: Mike Sheehy, Jim Houlihan, Judy Bryant, Jim Boulet, Jerry Falta, Ann Murray, Jerry Davis, Lisa Paulos Secretary’s Report: Approved. Treasurer’s Report: Discussion regarding the possibility of the club making a monetary contribution for the promotion or support of bicycling. Options included organizations involved in bicycling or for HBA activities with the intent of reducing costs to members. The options proposed were as follows: 1. Contribution to the racing team. 2. ICORR for mountain biking trails. 3. Inner city trails. Some money already being contributed to this. 4. Additional payment allocated to club RAGBRAI bus driver. 5. Containment of RAGBRAI fees charged to members. Further discussion will be continued in future meetings. Dick Moore will complete the HBA financial audit as mandated in the bylaws. Webmaster’s Report: Web site up to date. 1000 contacts in last month from 750 different machines. Many of these from search engines. Newsletter Editor’s Report: No responses to request for reports on outside rides by club members. John B. is working on an article about his ride. Will request write-ups from club members at tonight’s Fall Membership Meeting. RAGBRAI Report: Will ask general membership for volunteers to serve on RAGBRAI Committee. Will also add this request to the newsletter. Reminder that members going on RAGBRAI need to be current members by Jan. 1st. Touring Director’s Report: Wrapping up the year’s ride schedule at the end of this month. John B. will lead the November monthly Cider Ride. Tour de Lights will be the second weekend in Dec. and hosted by Larry Potter. A New Year’s Day ride will be held. A Valentine’s Day ride and St. Pat’s Day ride will also be arranged. Ride leader’s meeting slated for February. Swine Trek Coordinator’s Report: No report. Member Relations Report: 10 new members joined in the last month. Racing Directors Report: No report. Old Business: Trash removal on the Cedar River Trail. John will ask for volunteers to assist with this. Trash bags will be purchased. Discussed slate of officers for the upcoming year. Election to be held at tonight’s membership meeting. Still need a Vice President. New Business: Discussion of the Clear Channel Radio controversy. A DJ on the station made a suggestion to listeners to throw things at bicyclists. Will pursue utilizing the League of American Bicyclists to address this issue. Discussion regarding the club developing route maps around the area to be added to the web site. Discussion regarding the development of a Bicycle Driver’s Manual. Suggestions to contact the state’s bicycling coordinator and other bike clubs for input. Future Meeting: Next meeting slated for November 10, 2003. Respectfully Submitted, Ann Murray Hawkeye Bicycle Club Members Present: Mike Sheehy, Jim Houlahan, Denise Houlahan, Lisa Paulos, Vern Rotert, Judy Bryant, John Bryant, Jim Boulet (aka Fred Flintstone), Jerry Falta, Jerry Davis, Ann Murray, Diane Mitchell Secretary’s Report: Approved. Treasurer’s Report: RAGBRAI was profitable for the club. Other rides have not operated in the black. The club has adequate funds in the bank secondary to the savings realized on the web-based newsletter and decreased postage. Discussed the options of spending a portion of club dollars on a project that would benefit bicycling. Will discuss further at future meetings. Webmaster’s Report: There are some pictures of RAGBRAI still needing to be added to the website. It is time to renew the domain name. Discussed the financial considerations and options available. Board consensus to renew for 5 years at $85.00 as this was the most cost effective option. This is in addition to the $8.00 monthly fee. Newsletter Editor’s Report: Newsletter completed and was edited by Board members present. Final version will be available tomorrow. Mike has agreed to continue as editor. Board extended compliments to Mike for producing a quality newsletter. He shared new ideas for the coming year. Pointed out duplication between website and newsletter that is not really necessary. Would like to focus more on feature articles. Will include hyperlinks to the website in the newsletter text to cross-reference information when appropriate. John will make email request that club members submit articles about rides they have done. The Board received a letter from Don Pulkrab regarding RAGBRAI. The very nice letter was shared with the Board. Will include in the next newsletter. RAGBRAI Report: RAGBRAI essentially wrapped up for the year. The Register’s final meeting is Oct. 20th in Des Moines. Lisa does not plan to attend. Compliments from Lisa and the Board to Jim Houlahan for being such an excellent driver. Jim Neiderhiser suggested that we have a message board for club members next year. All agreed this was a good idea. Lisa agreed to coordinate the ride next year and shared that Jim Neiderhiser is willing to handle last minute ride details if Lisa decides to ride out to the start next year. Lisa indicated that she will be looking for new participants to serve on the RAGBRAI committee. Agreed that a committee has been very helpful to have when they complete tasks such as arranging for overnights. Touring Director’s Report: Rides have been well attended this year. The last leisure ride had 11 riders. Rides are scheduled through October. Jerry would like to have monthly rides through the winter months. Will add one in November to complete one every month. Discussed a Thanksgiving or Sadie Hawkins theme for the ride. The usual ride-leaders meeting will be scheduled for February. The Root River ride is scheduled for the last weekend of September. Members to meet at the Chat and Chew Restaurant. Swine Trek Coordinator’s Report: This year had 72 riders. Diane commented that she would like to propose a different starting point for next year. The food was well received. The route was good except for some very last minute construction. Rest stops adequate. It is Diane’s feeling that there needs to be more extensive and earlier advertising done prior to next year’s event. Larry Potter has graciously agreed to do the advertising next year. Pleasant Creek at Palo was discussed as a possible starting point. Jerry F. shared a very interesting concept for a route that includes four looped routes that end up sharing the same rest stops. There is one main loop for the shortest mileage and then additional loops are added on to increase mileage, but all loops circle back to the main loop. 2 to 4 loops can be added depending on desired mileage. This eliminates the need for numerous rest stops, more volunteers, and the loops keep co-mingling the riders instead of having them spread out. This idea was well received. It will require some map studying to determine a good location for the route. The Board discussed the date for the event. June seemed to be acceptable to most. Will send brochures to other clubs and will get it on BikeIowa.com. Member Relations Report: All information on riders is up to date. There are 136 current members in the club. Racing Director’s Report: The racing season has concluded for the year. BikeIowa.org has racing results listed. Financially there was a small loss in revenue versus expenses. There was an average of 20 participants at the races over the length of the season. Old Business: Fall meeting is scheduled for October 12th. Board consensus to cater meat from the Maidrite. This can be ordered by the pound. We will also provide condiments and buns. Club members to be requested to bring pot luck side dishes and desserts. Start time to be at 5:30 PM. Board reviewed the content of the notice regarding the meeting. This will be emailed to the general membership. No program is planned. John will ask if members want to share experiences with the rest of the club. New Business: All elected Board officers and director’s-at-large have agreed to participate in the upcoming election and/or continue on in appointed coordinator positions. The Board is in need of a vice president. Discussion regarding members suggested for this position. John will pursue these suggestions prior to the next meeting. There is also the requirement for an audit of the financial documentation before the October meeting. John will follow up on this. John reports that he was contacted by the Trails Association regarding the club participating in trail clean-up. The club will be responsible for the section from 42nd St. to J Ave. for one month. He will email a request for volunteers and will provide information on times. Ann M. will donate gloves to be used for picking up trash. John has already started the clean-up project on his own with the help of his grandson. More to follow on this project. Next meeting: October 12, 2003. Hiawatha Community Center. Time: 4:00 PM prior to Annual Meeting. Respectfully Submitted, Ann Murray, Secretary Hawkeye Bicycle Club Members Present: Mike Sheehy, Jim Houlihan, Vern Rotert, Judy Bryant, Todd Dickinson, Becky Dickinson, Jim Boulet, Jerry Falta, Ann Murray, Bob Keller, Diane Mitchell Secretary’s Report: Approved. Treasurer’s Report: No report. Bylaws indicate that books are to be audited before October Membership Meeting. Webmaster’s Report: Traffic to the Web site has leveled off. Actually the visits to the site down by 10, but there were more different computers used to access the site and less multiple visits by the same computers. There were a total of 1039 visits. Newsletter Editor’s Report: Articles need to be in before the last week of August. Ann will type the ride reports. Ride leaders need a reminder to send in reports on the rides. Compliments to Mike on the last newsletter. Good section on legal issues. RAGBRAI Report: Diane M. will pick up some sun showers. One opening remains on the bus. Touring Director’s Report: Discussion of slower rides and feasibility of making these successful. Difficult to provide everything for everybody. Discussion of Toledo ride. Riders spread out and on own for parts of the ride. Possible to advertise next year as a family/slower-paced ride. Discussed putting posters in bike shops earlier as in March. Vern reports that there will be a 100 mile Cedar Valley ride on Sept. 7th. This will be a timed ride. Discussed moving this ride to Labor Day weekend next year. There will be stops at restaurants, but still timed. Swine Trek Coordinator’s Report: 70 riders participated. Discussion of the need to provide T-shirts. Possible to have option of pre-registering for T-shirt three weeks from ride or longer or registering later for less money and no T-shirt. Unsure of why few club members do the ride. Perhaps because they are working it. The chicken meal was positively received at less than $5.00/person. Suggested adding pies next year. Diane also suggests having 2-3 team leaders to help out with the organizational issues. Need to reserve the site early and do the advertising definitely earlier. Jerry F. recommends doing the same route each year. Possibly change starting point to Pleasant Creek at Palo. Member Relations Report: Six new members and 1 renewal. Vern has 7 more to pass along. Vern can also send names of new members to Mike for newsletter. Discussion regarding a member survey. Bob K. will work on survey for discussion at future meeting. Racing Directors Report: Vern reports races are going well. He invites board members to attend. The only prizes given are food prizes. Old Business: Todd reports on the two organizations that promote biking to give a comparison. American Bikes and American League of Bicycles both have good Web sites. They do have the same address. Board members are not the same. They seem to promote the same general things. Board decision to continue sending money to ALB and not to both. New Business: Jim Neiderhiser will take his laptop on RAGBRAI. If club members take pictures on a digital camera he can send them back to Jim to put on the Web site. Future Meeting: No August meeting. Next meeting will be Monday, September 8th. Membership meeting will be Sunday, October 12th. Judy will reserve the Community Center in Hiawatha. Respectfully submitted, Ann Murray, Secretary
Hawkeye Bicycle Club Members Present: Denise Houlahan, Jim Houlahan, Vern Rotert, Judy Bryant, John Bryant, Lisa Paulos, Todd Dickinson, Becky Dickinson, Jim Boulet, Jerry Falta, Jerry Davis, Ann Murray Secretary’s Report: Approved as read. Treasurer’s Report: Jerry D. reports checks written in last month for bus fee and RAGBRAI refunds. Webmaster’s Report: Usages statistics provided by Jim B. Use has increased 8.5% per month. See attached sheet for additional figures. Newsletter Editor’s Report: John B. reports Mike S. comfortable with committee to audit content of newsletter. RAGBRAI Coordinator’s Report: Lisa P. reports the bus is filled. There have been cancellations and fill-ins. Instructions will be on the Web site. Bikes loaded at Lisa’s house Friday night. Regarding insurance issues; will probably go with the Ryder insurance. Touring Director’s Report: Jerry F. reports rides are going well. Good attendance with up to 20-30 people. Jerry reports that there have been some requests to include the rider’s names in the newsletter. We need to encourage the ride leaders to type out the names in their reports to Mike. The signatures are difficult to read. HIBRAI information added to our Web site. Swine Trek: Meeting held last Thursday. Need volunteers for rest stops. Posters to bike shops for Swine Trek and Toledo rides. Member Relations Report: Denise H. reports that if new members volunteer for any club function or event she will add a note to their welcome letter that their name was passed along for volunteering. We will need to be alert for applications that include notation of willingness to volunteer. Racing Report: Vern R. reports that there was an accident at the last race. Three riders went down. Not serious. 20 -30 people show up to race. There are usually about 20 spectators. The racing starts at 6:30. Old Business: None New Business: John reports on a new organization called American Bikes. It is an advocacy group. They are looking for money. The Federal Transportation funding issues come up every 6 years. They are trying to lobby to keep bicycle money intact from the Federal government. John suggested contributing to this organization. Jerry D. commented that we already support several of the Board groups. Becky and Todd will do Web search to check on validity of new group. Next Meeting: July 14, 2003. John will be gone, but Judy will hold the meeting. Consensus reached that we would skip the August meeting. The meeting in September will be on the 8th. Respectfully, Ann Murray, Sec.
Hawkeye Bicycle Club Members Present: Jerry Falta, Jerry Davis, Ann Murray, John Bryant, Judy Bryant, Denise Houlahan, Lisa Paulos Secretary’s Report: Minutes approved as read. Treasurer’s Report: No change in cash flow since last meeting. Damage deposit returned from Hiawatha Community Center for meeting room rental. No checks written in last month. There has been no purchase of non-owned auto insurance as yet. This would cover the club if volunteers were involved in an accident. John has not been able to find an agency willing to write this insurance. It would be cheaper than the Ryder insurance of $160.65/week. Discussion on various levels of insurance coverage for the truck. Webmaster’s Report: None Newsletter: No report. The Board discussed the newsletter and determined that an editorial subcommittee would be formed to provide input regarding the newsletter content. Jim H. and Judy B. volunteered to serve on this committee. RAGBRAI Coordinator’s Report: Openings are all filled. Lisa P. will email all of the participants the list of who is going. There are 4-day passes available. Will post on the Website. The Ryder truck does need to stop at open weigh stations. The truck will be paid for after July 1st. Touring Director’s Report: Rides are very well attended on Saturdays with less attendance on Sunday rides. Wed. night rides have started. Discussed the HIBRAI ride. The overnights will be in Monticello and Independence. Jerry F., Diane M., and Ann M. will meet with the Hiawatha group to discuss the route developed by Jerry F. New waiver for rides is completed. It includes an emergency number, and a place for a signature and printed name. Old Business: Nothing has been heard from the Multiple Sclerosis group regarding their ride. The bike rodeo at St. Matthew’s Church went well. Volunteers were Cliff E., Mike A., Roy W., Sue D., and Dr. Quetsch. Discussed the membership meeting of last month. Everyone liked the potluck, the meeting site, and the inclusion of nametags for everyone. Judy will write an article about the meeting for the newsletter. New Business: Linn County Trails Association needs volunteers for some upcoming events. John will post these volunteering opportunities on the website along with the dates. Respectfully Submitted, Ann Murray Secretary Hawkeye Bicycle Club
Members Present: Diane Mitchell, Jerry Falta, Jerry Davis, Ann Murray, John Bryant, Judy Bryant, Denise Houlahan, Jim Boulet, Mike Sheehy, Vern Rotert, Lisa Poulos Secretary’s Report: Minutes approved with corrections to RAGBRAI information. Treasurer’s Report: Jerry D. shared a cash flow report with the Board members. Discussed the club’s liability insurance issues. The club is now insured through the League of American Bicyclists. The policy appears to provide better coverage and is less costly. It will cover special events, accidents, and accidental death and dismemberment, as well as general liability. It does not cover the liability on the Ryder truck. This is an optional coverage that is available when renting the truck that would include liability on the truck and collision, but no protection for the club as renters. A suggestion was made to include a disclaimer on the club application and weekly ride sheets. John B. will see about getting the ride sheets printed. Webmaster’s Report: Jim B. reports Web site is updated. He will need the Swine Trek application to include as soon as it is available. Diane M. will get this to him. Newsletter Editor’s Report: Information for the next newsletter needed by next week. TOMRV information will be included. Vern R. would like the same racing information as last issue. Touring Director’s Report: Jerry F. reports that the weekend rides are going well. Wed. night rides will start May 7th at 5:30 at Westfield Elementary School in Robins. Dick M. and Jerry D. distributed ride cards to the bike shops. A reminder to all Saturday ride leaders; they should be staying with the main group and not go on ahead if the ride gets extended. It is their responsibility to be certain that all the riders complete the ride. Reported on the HIBRAI ride with Hiawatha which will be Aug. 22nd, 23rd, 24th. The committee, Jerry F. Ann M., and Diane M., will be choosing the ride route. Member Relations: Denise H. provided an example of the letter that will go out to all new members. Vern will provide names and addresses. Racing Report: Vern R. reports that racing cards with a schedule are available at the bike shops. The first race at the Oval will be April 29th. Old Business: Discussed the Conservation Commission’s meeting regarding paving the CVNT to County Home Road. HBA was registered as supporting the paving project. 85% of attendees were in favor of the paving. The running club and the Sierra Club were against it. There would be an underpass to go under County Home Road. New Business: The Linn County Multiple Sclerosis Society has requested help from the club with the Ride for the Cure. It is on June 14th, the same day as the midnight century. The person that contacted John will send us a proposal. Becky D. indicated she would be willing to help. John will email the Board when he hears from them. Next meeting: Monday, May 12, 2003 at Bryant’s at 7:00 PM. Respectfully Submitted, Ann Murray
Hawkeye Bicycle Club Members Present: Diane Mitchell, Jerry Falta, Jerry Davis, Ann Murray, John Bryant, Judy Bryant, Jim and Denise Houlahan, Jim Boulet, Mike Sheehy, Vern Rotert, Bob Keller Secretary’s Report: Minutes approved as read. Treasurer’s Report: Jerry D. reports that the club liability insurance remains an ongoing issue. There is a difference of opinion regarding whether special events are covered by the policy. There will be a meeting next Wed. to discuss these issues with the agent. The insurance company, United Fire, says it doesn’t cover special events, weekend rides, or any athletic activity. It will cover medical payments, no coverage on property (bikes). Unsure what other clubs do. The goal is to protect the officers and volunteers. Jerry will have an update at the next board meeting. Web Master’s Report: Jim B. reports that the Web site is all up to date. Will add the Swine Trek information when he receives it. Newsletter Editor’s Report: The next issue will be for May. Deadline for material will be the last week of April. 23 paper copies are being mailed. Discussed that bike shops need brochures, but we will not be providing newsletters. Can send the email to other clubs regarding the newsletter. RAGBRAI Coordinator’s Report: Lisa P absent. Report from Mike S. 56 riders signed up as well as 2 day riders. The 4 remaining passes have already been turned back in. Reports club will still get 60 passes next year even though 4 were returned already this year. Discussed opening up the empty bus spaces to other members or new members at $160.00/person. Board approved doing this. Riders would stay with the club and have transportation, but would have to get wristbands from the Register. Lisa decided not to have a RAGBRAI picnic this year. People will need to get their packets from her. Overnights preliminarily confirmed for every night except Oskaloosa and Bedford. Still working on this. Touring Director’s Report: Jerry F. provided information on St. Patrick’s Day ride on March 16th. It will start at 11:00 AM at Fin and Feather. Will eat lunch after ride. The ride schedule has been updated on the Web. The ride cards will be ready in a few weeks. Discussed Wed. rides. There are no leaders and no sign up sheets. Discussed possible discounts to club members on special events to provide an advantage for membership. Swine Trek Coordinator’s Report: Brochures are done. The pavilion is rented. Diane M. will schedule a committee meeting soon. She plans to talk with the Freedom Festival people. 100 shirts were ordered. There were three left from last year. Toledo Ride Committee: Set for June 21st and 22nd. Riders will need to make reservations at the Super 8. A pizza restaurant will shuttle riders to the restaurant from the motel. Member Relations Committee: Denise and Jim H. report that they have a letter to send to new members. Letter reviewed by the Board. They will send this with a membership card. Vern R. will bring the cards to Denise and Jim. Racing Director’s Report: Vern R. reports that he sent in for the permit for the Oval. The season opens on March 31st with the first race. Old Business: Spring Meeting will be in newsletter and a notice will be sent out 2 weeks prior to meeting. It will be at the Hiawatha Community Center. Coe was not available. Cost was $75.00 plus damage deposit. New Business: Discussion of paving CVNT to County Home Road for 3.5 miles. Club survey results positive. Will attend the Conservation Board Meeting to support paving. Discussion of proposed Mississippi River Trail that will go through Iowa. It will follow highways with some off-road and extensions added. Hiawatha is requesting club assistance on HIBRAI. Angie Cole would like help with a new route for a three-day ride of 50-60 miles per day. Would like a motel along the way. Can go in any direction and could have a bus ride back or a bus ride to the start. Jerry F., Diane M., and Ann M. volunteered to help Hiawatha with this ride. Next meeting: April 13, 2003 prior to Spring Meeting at 4:30 PM.
Hawkeye
Bicycle Association Members Present: Diane Mitchell, Jerry Falta, Jerry Davis, Ann Murray, John Bryant, Judy Bryant, Kevin Morgan, Jim and Denise Houlahan, Jim Boulet, Mike Sheehy, Vern Rotert, Lisa Paulos Secretary’s Report: Reviewed and approved minutes. Treasurer’s Report: Jerry D. reviewed insurance policy through Millhiser-Smith. General liability insurance covers weekend rides and RAGBRAI for club members. It does not cover auto damage on rental vehicles, property of others/property on the truck, people on the rides. Question raised if Special Events would be considered the same as weekend rides. Will need to determine this. Individuals would have their own coverage for medical injuries. Bikes would be covered under homeowner’s insurance. The race team has own coverage for their events. Webmaster’s Report: Jim B. reported he needed Swine Trek information. Will add Vern R. to web page. Will add racing flyer also. Newsletter Editor’s Report: Wants information before last week of Feb. Will correct the web site address in the newsletter. RAGBRAI Coordinator’s Report: Lisa P. reports there are spots available at present. Only one day-rider signed up. The bus is reserved. The truck is reserved. Discussion regarding possible truck drivers. Touring Director’s Report: Jerry F. gave report on upcoming Valentine’s Day ride. 80 post cards sent out to remind about tonight’s ride leader meeting. $200.00 expense for this meeting for pizza, pop, and postcards. Weekend rides will be scheduled from April 1st through the end of October. Will work on last monthly ride for sometime in March and will announce at a later time. Membership Coordinator: John B. made announcement that Denise and Jim Houlahan will be the new co-coordinator’s of Membership. Discussed how this position will fit into the current club routine regarding new members. The applications could be given to the coordinators at each board meeting. A welcome letter will be drafted to welcome new members and to provide a resource for questions. Racing Report: Vern R. reports that they held a roller race at the MAC. April 29th is the start of the Night at the Oval events. They will hold 10 of them and they will be posted on the Web site. There will be a $15.00 entry fee for the races that will cover the $200.00 rental fee at Hawkeye Downs. Old Business: Spring Membership Meeting will be Sunday, April 13th. Discussion regarding where to hold the meeting. Possible sites would be Coe or Hiawatha Community Center. Diane M. will work on this. Discussion of potential speakers. Possibly Ron McGraw to update club on trail development. Club will plan to provide meat dish, drinks, and table service. Members to bring covered dish or dessert to share. Board meeting will be at 4:30, general meeting at 6:00, speaker at 7:00. New Business: None Next meeting: March 10, 2003 at Bryant’s home.
Hawkeye Bicycle Association
Members Present: Becky Dickinson, Jim O'Brine, Jerry Falta, Joyce Falta, Lisa Paulos, Dick Manning, Ann Murray, Kevin Morgan, Jerry Davis Swine Trek Report: Comments included: not enough cell phones available, problems with riders being able to find route markers since they were on the pavement, no lemonade, need cups for the 25 mile ride, information should be printed and out before RAGBRAI, possible bike magazine ad to promote century ride, rent pavilion until 6 PM, no need for XXL shirts next year, had requests for medium T-shirts, riders liked the route, many positive comments heard. HIBRAI Report: Article with route in the newspaper. Can ride any number of days. Sunday ride will be on a trail in Des Moines. Channel 9 will do some coverage. Jim Greene had stated that he had never had this done before. Cedar Rapids Convention Bureau is actually who suggested this concept to Hiawatha. RAGBRAI Report: Preliminary discussions on next year's RAGRAI. Becky, Lisa, Ann, and Kevin will attend the RAGBRAI meeting on Oct. 15th. Will need to reserve a 55 passenger bus. Web Site: Swine Trek info added. Additional info about the club and a paragraph on bike safety. A link to the HIBRAI site. Now has scrolling text. Decision to add minutes to Web site instead of newsletter. Treasurer's Report: Received money from Freedom Festival - $500.00.
Discussion regarding the distribution of these dollars between HBA and the
"racing club". Jim will contact Freedom Festival regarding $250.00 to the
racers. Decisions on distribution to be made at next meeting. Newsletter: Will put in info on Tour de Lights. Date set for Dec. 2. on a Sunday. Meet at 5:00PM at Becky's. The ride will be on the SE side. Bring snacks to share. Chili will be served and cider. Board meeting can be at 4:00 PM. Will give prize for best decorated. Fall Meeting: Flyers to be sent out to members. Discussed officers for next year. Vote to be in Oct. Meeting to be at Floridino's or perhaps Barbarino's. Explanation will be in the flyer.
Respectfully submitted, Ann Murray
Hawkeye Bicycle Association Members Present: Kevin Morgan, Terry Whaley, Jerry Davis, Diane Mitchell, Lisa Paulos, Ann Murray, Becky Dickinson, Jerry Falta, Joyce Falta, Jim O'Brine Secretary Report: Minutes reviewed by members. Approved. Treasurers Report: The club has achieved a $1500,00 gain in income this year over last year. Membership dues are significant part of the club revenue. Suggestion was made by Jerry D. to send out a flyer as part of a membership drive. General consensus by the board. Web Master Report: Numerous items added. An "about us" section to provide information on why the club exists and what it offers to members. There is a link to the HI BRAI information. Many new pictures from RAGBRAI 2001 on the RAGBRAI link. HI BRAI Report: Overall there was a good response to the ride and the effort made by Hiawatha on the bid for an overnight stop. Will now have to wait for the outcome. There were positive comments regarding the first day's ride to Tama/Toledo. Suggestion made by Becky that the club organize a yearly ride on that route sometime around the end of June. It would be a nice RAGBRAI training ride. Will form a committee to explore that possibility. Call it the "Holy Toledo Ride"? The second day was also a nice route to Marshalltown with low traffic. RAGBRAI Report: Lisa has reserved the bus for next year. A 55 passenger will be used both ways. Lisa, Ann, Becky and Kevin will travel to Clinton tomorrow evening for the first meeting with Jim Green for RAGBAI 2002. Kevin will assist Lisa with the necessary details to help organize for next year. The RAGBRAI committee will provide additional support and assistance. Newsletter Report: Next newsletter will be for Nov/Dec. Dick Manning will be doing this from Florida so all items and communication will need to be by email. RAGBRAI information will appear in the Jan/Feb edition. Ongoing discussion regarding high cost of newsletter. Jerry D. will investigate the cost of doing our own copying thus eliminating the printing cost. Old business: Discussion on the development of a club brochure continued.
Reviewed the one from BIC. Discussed putting the club application in the
brochure instead of in the more expensive newsletter. Jerry D. and Dick M.
are working on the mock-up. Next meeting: The annual Fall Club Meeting will immediately follow this board meeting. Next board meeting to be on November 12th at Diane M.'s house at 6:30 pm. This will be a potluck. Diane will provide beverages. Respectfully submitted, Ann Murray, Secretary
Hawkeye Bicycle Association
Secretary Report: Minutes were reviewed and approved. Treasurer's Report: Jerry D. reports that John Bryant is reviewing the financial records. Treasurer's Report is essentially unchanged from last meeting. Email membership drive of last week has yielded some response. Will send an application to the 40 members who do not have email access. All other members will have email reminders. Discussion regarding Freedom Festival money obtained from racing event. Jerry D. suggested sharing equally with the race group. The club has mandated it will support the racing faction of the club. Board approved allocation of $250.00 (out of $500.00) to racing group. Jim O'Brine will communicate this to the racers. Jim reports they do not intend to participate in the race with the Freedom Festival next year. The Board requested that the racing group contribute to the HBA newsletter with articles and lists of races and events to allow all the members access to the racing information. This will also be added to our Web site. It is felt that most club members are not aware that there is a racing group that is also a part of HBA. Jim agreed to make this happen. Articles are to be sent to Dick M. by the end of December. Discussion of the newsletter continues. Copyworks quoted prices for 8 pages at $167.00 for 250 copies and $216.00 for 350 copies. We are currently paying 350.00 to have them printed. Jerry D. will discuss this with the newsletter editor, Dick M. Web Master Report: Terry Whaley reports that the minutes of the Board Meetings are now on the Web site. He is cycling through (pun intended) club pictures on the home page for variety. There have been approximately 1200 hits on the site. Discussion regarding a request from Active.com to handle registration for our events. Board made decision that this was not necessary. Terry will create any links to racing sites that the racers provide to him. The RAGBRAI application will be added to the Web site. RAGBRAI Report: Report given on RAGRAI meeting in Clinton by Becky and Ann. The new application was discussed at the meeting. They provided results of the survey from last year's ride. Details of that appear in our newsletter. They basically defended themselves against all complaints about last year's ride. We determined that this particular meeting was not essential to attend. Lisa P. reports (by email) that she has talked with our driver, Bob, and he will not be driving next year. It was decided that Board members would be looking for someone to do this job. Could possibly have volunteer club members do one day each if one person could not be found. Reviewed the expectations of the job. In addition to driving, the driver sets up each night stop and gathers general details about the facility, town, food, etc. and cleans up before leaving in the morning. Previously the club has paid $200.00 a week for the privilege of escorting the club across the state. Tour Director: Kevin Morgan reports that the weekend ride sign up on February 11th will be held at the Five Seasons Senior Housing on 42nd St. off of Mt. Vernon Rd. Parking will be on 42nd St. as there is not enough room in the parking lot. Pizza will be available at 7:00 PM. This will be announced in the January newsletter. We will do the schedule cards again and provide these to the bike shops. Holy Toledo Ride discussed. We will have T-shirts. We will stay at the Super 8. The ride will be June 22nd and 23rd. Tour de Lights will be held on Dec. 2nd and will start from Becky's house. Becky and Lisa will bring chili and Diane will bring cider. It will be a potluck. The Board will meet at 4:00 and the ride will be at 5:00. Committees: Becky suggested that the individual committees can do
separate meetings if that is needed. Mike Sheehy will serve on the RAGBRAI
committee instead of Swine Trek as listed. Jerry D. reported that LA Bicycle members receive a discount of Bicycling Magazine of $10.00 per year. Can learn more about this on their Web site; Bikeleague.org. Jim O'Brine brought up the issue of membership in USA Cycling, Inc. for the racing group. This costs $100.00 per year and the club has always paid this for them in the past. It was decided by the Board to pay the fee for the racers. Jim will handle this money and application for the racing group.
Ann Murray, Secretary
Hawkeye Bicycle Association Members Present: Becky Dickinson, Todd Dickinson, John Bryant, Kevin Morgan, Ann Murray, Jerry Falta, Joyce Falta, Jerry Davis, Jim O'Brine, Lisa Paulos, Terry Whaley. Auditing Report: John Bryant reviewed financial records and past meeting minutes for the previous year. Records appear to be in good shape. Printed report provided by John dated 12-12-01. Suggestion that were made: 1. No specific fiscal year was outlined in the by-laws. Discussion ensued regarding the fact that club books have been traditionally closed on September 30th prior to the annual meeting that is always held in mid October. Therefore, the practice has been that the fiscal year extends from October 1st through September 30th. 2. Club should file a tax exemption based on the type of club it is and the business conducted. During the course of the meeting a tax exemption was located which was dated Sept. 14, 1978. (Complete report available - see Becky Dickinson) Treasurer's Report: Jerry D. reports that we have a 68% renewal rate on membership as of this date. Secretary's Report: No minutes from last meeting were taken in secretary's absence. Touring Director's Report: 1. Kevin M. reports that the ride leader sign-up meeting will be February 11, 2002. Board meeting will start at 5:30 PM. Kevin will obtain pop and pizza. Determined that 8 pizzas should be adequate. Meeting will be held at the Five Seasons Senior Center off on 42nd St SE. Park on 42nd St. Meeting room is on 2nd floor. $25.00 fee will be waived. 2. Discussed Wednesday rides. Decided to continue having the rides beginning May 1st with rides starting at 6:15 PM. 3. Discussed the Toledo weekend ride. Van Horne to Toledo is 30 miles. Discussed need for rest stop and Sag. Could use pick up truck or Blazer for gear and Sag. 10 rooms reserved at motel. Continental breakfast will be served. People will need to call in reservations by end of April. Rate is $48.49 plus tax. Rooms will be released 2 weeks before ride. Discussed charge for the ride. Possible donations? 4. New Year's Day "Brrr" Ride. Club plans to continue every year. 16 people attended this year. Newsletter Update: February 25th is deadline for next newsletter. Discussed the need to make a decision on how, what, and where to print the club newsletter. Todd D., Ann M., Jerry D., and Dick M. on committee to make decision on newsletter. Discussed the brochure. Consensus that this was a good idea. Will move ahead now. Dick M. is editing the brochure and will send copies of it to Board members to review. Discussed telephone hotline. Lisa reports that it is not used a great deal and does involve a cost to the club. Board decided to discontinue the hotline effective 2-1-02. Ride cards will continue to be printed and distributed to the bike shops and members. The bike shops are paying for the cards. The ride schedule is always available on the Web site. Racing Report: Jim O. reports he has not done articles for newsletter. Discussion of history of racing members and the paying of club dues. Currently there are 4 racers that are also club members. There were many more in the past. This has declined possibly due to recent poor sponsorship for the racers. RAGBRAI Report: Lisa reports that we have a Ryder truck driver. Dick Moore has offered his services. Todd suggested he attend the driver's meeting the first night as there is valuable information discussed. Ryder truck is reserved. Will pay $550.00, but will not purchase insurance on advice of Board members. Will need to see if they will provide blankets. Need 60 blankets. Decision made that persons staying the night with the club will be charged $15.00/night. RAGBRAI Coordinator and Board members will receive the traditional discount on RAGBRAI fees. John Bryant discussed that if truck was charged to a credit card that they would cover the deductible if there was an accident. This should be Dick Moore's card as he will be the driver of the vehicle. Lisa will check into this. There will be a special Jersey for the 30th year priced at $38.00. If enough members sign up for one we can get our name on it. Webmaster Report: Terry reports he has updated all the content on the site. Discussed putting link on the site to special events. New Business: 1. Club discussion regarding the need to do more donations
to bike related projects within the community. Are there more opportunities
out there to support? Suggestion made to open this up to the general
membership to submit requests for the club to make contributions to various
causes and projects. Could limit the contributions to $100.00 per approved
request. 2. Discussed possible speakers for the spring meeting. First choice
decided upon was the mayor and second choice was Wade Wagner. Spring meeting
will be Sunday, April 14th. 3. Bylaws were discussed by Todd D. He had
reviewed the bylaws and reported to the club on his findings. Will need to
further discuss the changes that could be made as they would need to be
submitted prior to the annual meeting in October. Possible change could be
made in the number of Director's at Large. Currently limited to 4. 4.
Several appointments made to conform to the designated officers as outlined
in the bylaws. Kevin M. appointed Vice President (Tour Director). Director's
at Large appointed as follows: Terry W. (Web Master), Dick M. (Newsletter
Editor), Lisa P. (RAGBRAI Coordinator), Jim O. (Racing Coordinator),
Jerry&Joyce F. (Swine Trek Coordinator). Remaining officers are as follows:
Becky D. - President, Respectfully submitted, Ann Murray, Secretary
Hawkeye Bicycle Association Members Present: Becky Dickinson, Jerry Davis, Lisa Paulos, Mike Sheehy, Jerry Falta, Ann Murray, Diane Mitchell, Kevin Morgan, Terry Whaley, Todd Dickinson Secretary's Report: Minutes read and approved. Treasurer's Report: Jerry D. reports that cash flow has been adequate. Discussed using credit card for the truck rental. Determined that trucks are excluded from insurance coverage in case of an accident so there is no point in using the driver's card for that purpose. There are several new members. The club now has 106 families on email. The hotline number was cancelled. Timing was good as the cost went up $5.00. Webmaster's Report: Terry W. reports that the Web site was recently updated. RAGBRAI 2002 information has been added. There have been 1932 hits so far. He will add the ride schedule after tonight. Racing Director's Report: Jim O. reports that there will be a race on June 30th. It is not officially a part of the Freedom Festival. It will be held at Kirkwood. They may need volunteers from the club. It is possible that Mercy Hospital will sponsor it as in the past. The racers plan to do some race events at Hawkeye Downs this summer. Touring Director's Report: Kevin Morgan reports that the club will do ride cards again and that Dick M. will do these. There will be links on our Web site to the weekend and Wednesday night ride schedules. All Wednesday rides will start from Westfield School on Robbins Road. Becky D. raised a question from Dick M. How do we want to print the ride schedules within the newsletter? Consensus reached that we would not print the list in the newsletter. It will be available on the Web. The monthly calendar in the newsletter will include the weekend rides for that month. Any changes to the schedule could be dealt with by sticking to the starting point as scheduled even if route and ride leader is different. The rules for the rides will be printed in the newsletter one time and will also be available on the Web. Toledo Ride: We need to determine the level of interest in the ride. Discussed the starting point for the ride. Determined that the CVNT would be a good place to park and leave cars. The ride will be advertised in the newsletter and the Web site. HiBRAI: Hiawatha plans to do another ride to promote themselves for an overnight stop in 2003. They will do this after RAGBRAI. Newsletter Information: Becky reports that it is possible that Dick M. will not be doing the newsletter for much longer. We will need to look for a replacement. Discussed the need for software for the newsletter to be able to use Adobe Acrobat Reader. Dick will check on the need for this. Cost is unknown. Terry will check on the cost. Will need to pursue who in the club may be interested in volunteering for newsletter editor. Deadline for newsletter items is February 25th. The next newsletter will be for March/April. Swine Trek Report: Jerry Falta reports that Manhattan Pavilion is reserved for September 1, 2002 from 7:00 AM to 10:00 PM. Distances for the ride will be 25, 50, and 100 miles. Registration at 6:45 AM. Ride will start at 7:00 AM. The 25 milers will start at 8:00 AM. Terry Whaley will update Web with information. Discussion ensued regarding the pros and cons of timing the 100 mile event. Focus will definitely change by timing it. Some people will be attracted by this feature and others could be deterred by the timing aspect. Potential for later discussion on this topic. RAGBRAI Report: Lisa reports that the bus is full. The RAGBRAI Committee is working on the overnight accommodations. The picnic will be happening. Manhattan is reserved for July 7th from 5:00 - 10:00 PM. The club will provide Sloppy Joes and paper supplies (plates, napkins, etc.) RSVP will be in the newsletter at a later time. The need for insurance was raised again. Lisa will check on this issue in more depth. Becky will do another email regarding purchasing the RAGBRAI jersey. We need additional orders to get name on it. New Business: Spring meeting to be held on April 14th at the Gage Memorial Union, Room C, at Coe College. Mayor Pate is tentatively scheduled to speak baring any last minute changes in his schedule. Board meeting will be at 5:00 PM, meal at 6:00 PM, meeting at 7:00 PM. Speaker time to be determined. Food will need to be catered in. Hy Vee or Zio Johno's. Becky will determine this. The Board will need to compile questions that we can ask regarding trails, bike paths, etc. During the meeting we will ask the membership for suggestions regarding potential recipients of club donations that will promote bicycling and we will discuss and vote on bylaw changes. Old Business: Todd D. passed out the proposed bylaw changes and these were discussed. Will vote on this at general meeting. The brochure needs to be reviewed by the Board members and bring suggestions to the March meeting. Need to get the brochure printed and placed in bike shops by April. Next Meeting: Monday, March 11th, 7:00 PM, Diane Mitchell's. Respectfully submitted, Ann Murray, Secretary
Hawkeye Bicycle Association Members Present: Becky Dickinson, Jerry Davis, Lisa Paulos, Mike Sheehy, Jerry Falta, Joyce Falta, Ann Murray, Diane Mitchell, Kevin Morgan, Terry Whaley, Todd Dickinson, Jim O'Brine New Business: Discussion regarding the formation of an Off-Road Committee to explore more opportunities for persons interested in trail riding. This is a growing component of bicycling. Most new bikes sold are for off-road riding. Mike expressed an interest in pursuing a committee to promote trails. We can add trail information to the brochure and the Web site. Mike is leading a trail ride and can be listed as the contact for persons interested in trail information. Newsletter: Deadline for next newsletter is April 10th. Will use the Adobe Acrobat software to write the newsletter. Mike has agreed to begin writing the newsletter with help from other board members whenever Dick wishes to resign as the newsletter editor. Discussion on how many newsletters to keep on the Web site. Decided to keep 6 months available on line and then save to disk and hard copy. Webmaster Report: Terry reports updates that include a special events link, a vintage bicycle link, the ride schedule, Wednesday rides time change, RAGBRAI and Swine Trek information, meeting minutes, and the updated application. Plans to further improve the application. Treasurer's Report: Jerry reports that the money for RAGBRAI has been sent to Des Moines. Secretary's Report: Minutes approved as written. Touring Director's Report: Kevin reports that the club rides start in April. Discussed the starting point for the Toledo ride. Decided on the Westfield School parking lot. Kevin will call the school to secure permission from the Principal. Discussion about the Lisbon ride route. It will need to be rerouted due to construction that will close the highway. RAGBRAI: Lisa reports that there were adequate jerseys ordered by members so we can have our name on them. She will take care of this. The issue of insurance for the truck was tabled until the next meeting. There are five towns set for overnights. 2 are still pending. Discussed the situation with persons staying overnight with the club. They will need to have an official RAGBRAI wristband. They will need to sign a waiver, provide emergency information and pay $15.00 per night. It was agreed upon that club membership would be required for each person staying overnight. Brochure: A considerable portion of the meeting was spent on re-writing and editing the new club brochure. Becky will complete the brochure project with the goal of having it available by the next meeting. April Spring Meeting: The club discussed the questions that we will
submit to the major prior to the meeting. (See the questions attached to
these minutes) The meeting will be announced in the March/April newsletter.
The mayor will be coming unless plans are changed at the last minute by his
office. The meeting is to be held on Sunday, April 14th at Coe College in
the Gage Memorial Union, Room C, located on College Drive, formerly Center
Point Rd. (It is not on Coe Rd as stated in the newsletter.)
Ann Murray, Secretary
Hawkeye Bicycle Association
Linn County Trails Association Report: Ron McGraw gave a report about the 2030 Transportation Plan. Discussion regarding our existing trails, the priority trail corridors that are in the planning stages, and other potential trails that could be planned. The current expectation is that the downtown Cedar River Trail that ends at 42nd St. could be connected to the CVNT by this fall. The only feasible path that has been identified by the engineers to get across the 42nd St. intersection is to use the existing sidewalks and cross the street through traffic with the lights. Concern expressed by the Board that this would be a busy and dangerous option for trail riders. Ron reported that there was no other option at this time. The intersection at Highway 100 will be better. It is planned that there will be a trail underpass below the highway and ramps. The Board members were able to view a planning map of all trails (existing and planned) in the extended Metropolitan area. There will be a hub in the Squaw Creek area where several trails will come together at that point. Ron pointed out that getting funding for all these projects is a slow and tedious task. Usually they can only obtain portions of the cost at a time from the various funding sources. Another problem has been in getting approval from city and county boards. It is difficult to get the votes needed to pass development projects. There is particular resistance from county officials. Ron suggestion combining forces with HBA to become a bigger presence in the community to promote the trails. Discussed having a club member on the Trails Association Board. This will be pursued. The meetings are on the same night monthly as HBA. Interesting point for future reference, the Streets Department is in charge of the trails before they are opened and the Parks Department is in charge of the trails after they are open. Secretary's Report: Minutes approved as read. Treasurer's Report: Jerry D. states no changes to report. Touring Director's Report: Kevin reports that partial preparations are made for the Toledo Ride. He suggested calling the Super 8 now to make reservations for a room. Requested that the address for club ride reports be changed to Mike S. RAGBRAI Report: Lisa reported on the insurance issue for the Ryder truck. Liability is $8.00/day = $56.00/week. The collision is $63.00 for $3000.00 deductible and $112.00 for $250.00 deductible. The Board voted to purchase the insurance and to choose the $250.00 deductible option. Grand total ($56.00 + $112.00) will be $168.00. There are 3 people on the waiting list. There are still two overnights not yet confirmed. The churches are still apparently mulling over their decision. Racing Report: Jim reports that racing will start on April 30, 2002 at the oval track at Hawkeye Downs. Jim made a request to the Board for a donation for a high school boy with cerebral palsy to purchase a special bike for him. Other clubs are also participating. Needing to raise $1300.00. Jerry D. recommended a $100.00 contribution. It was seconded. $100.00 will be sent to the Justin Linder Hand Cycle Fund. Newsletter Report: Dick M. has decided to give up this duty. Mike S. will assume the responsibility and will do it online. Hard copies will be sent to those without Internet access. The decision was made to do a newsletter with several of the months combined during the "off" season. A total of seven will be done each year. The May newsletter will be separate and the goal will be to do it online. There will be newsletters completed for Jan./Feb., March/April, May, June, July/Aug., Sept./Oct, and Nov./Dec. It can also be emailed to Kinko's and they will print it with a 24-hour turnaround. Options discussed for newsletter; rides completed to date, write up of today's general membership meeting, picture of mayor, calendar of rides, editorials, feature articles on club members, and sell/trade section. There was discussion and a consensus to include upcoming club rides in the newsletter for the next 5 weeks from the newsletter publication so that those receiving a printed copy would have the schedule available. The entire ride schedule will always be available online. Brochure: The new brochure is completed and revealed for the first time. Group consensus was that the brochure was very well done. 500 were printed for $49.00. They will be available in bike shops and can be sent through the mail when needed. Swine Trek: No updates. A Swine Trek T-shirt will be given to the mayor after his presentation later tonight. Bylaws: Todd D. will present the bylaws revisions at the general membership meeting. They will be discussed at the fall meeting according to bylaw protocol. Next Meeting: May 13, 2002 at the Dickinson's.
Ann Murray, Secretary
Hawkeye Bicycle Association Members Present: Terry Whaley, Jerry Davis, Jerry Falta, Joyce Falta, Lisa Paulos, Becky Dickinson, Todd Dickinson, Mike Sheehy, Jim O'Brine, Ann Murray Secretary's Report: Minutes approved as read. Treasurer's Report: 41 people present at general club meeting last month. $149.24 collected on dinner. Jerry D. suggested trying to have members pre-pay for meal at next general meeting. Touring Director's Report: Weekend rides have been effected by bad weather resulting in poor ride turnout. Newsletter Editor's Report: 29 newsletters mailed. Cost was $23.21 plus $13.00 in postage. This compared to previous mailing costs of close to $400.00. Kinko's took the copy from the Web site. Will email as attachment next month. Top page will be turned around to facilitate folding and stapling for mailing purposes. Discussion regarding members who have not paid dues. Decision made that notice will be sent at this time that dues must be paid ASAP or will be dropped from membership roster. In future years the cut off will be March 1st. Those joining in September or after will be carried over until following year. Reminder to go into the next newsletter that club membership always goes from January through December. Discussion regarding need for newsletter in Nov/Dec. Agreement that one is needed at that time. Will include information on picnic in newsletter. Articles for next newsletter due this week. Webmaster's Report: 3090 hits on site currently. Adobe link and Swap and Trade link added. Board members page updated. The "About Us" page updated. Special events updated. Links to mountain biking added. Discussion on future growth on current Web site. May need to use another server if we outgrow this site. At 80% capacity. Racing Report: Enough money was raised for the purchase of the special hand bicycle for Jason Linder. Reverend Robert Molsberry contributed $500.00 to complete the fund. 26 racers competed at last race. Usually there are around 21-23. Just breaking even on costs. 17-19 racers needed to pay the overhead. There are no prizes. Members bring baked goods. They are not charged if rained out. Jim encouraged board members to attend. Criteriun that was being planned was cancelled. RAGBRAI Report: There have been no changes on the participant list. Eight on the waiting list. Design done on the T-shirts. Will take to Garment Design. Need two weeks to complete. Picnic scheduled for July 7th. Reminder postcards will be sent. Members will need to bring side dish and table service. Discussed various food items to bring. Lisa will get buns, napkins, Gatorade, water, ice, coolers and condiments. Ann, Becky and Lisa to bring Sloppy Joes. Bike loading will be at Paulos' Friday night before RAGBRAI from 4:00 to 8:30. Take pedals off. Lisa will check on location of plywood. Toledo Ride Report: We have permission to park at Guthridge Park for the weekend. Hog Wild Days will be going on in Hiawatha that weekend. Park across from Hiawatha school in the lot closest to the street. Enterprise has a 9 foot trailer for $62.50/day. $125.00 for the weekend. The insurance of the person renting the trailer will cover. Todd will drive. Rest stop to be in Vining with fruit and bagels. There are three stores on the route. Continental breakfast will be served at the Super 8. Numerous restaurants are available around the motel. Becky will email members to get an idea on attendance. Old Business: Discussion of bylaws. Vern Rotert came up with a more recent copy of bylaws dated 1980. The missing Article 5 was included. A special fund mentioned. Will contact previous members to determine if anyone has knowledge of this. New copy read for Board. Will need to announce at the fall meeting that the bylaws still need work and the vote on them will need to be in the spring. Next Meeting: Barbeque at Becky's. 6:00 PM, June 10th. Bring side dish. Respectfully Submitted, Ann Murray, Secretary. Hawkeye Bicycle Association Members Present: Terry Whaley, Jerry Davis, Jerry Falta, Joyce Falta, Lisa Paulos, Becky Dickinson, Ann Murray, Kevin Morgan, Dick Manning, Laurie Church, Diane Mitchell Treasurer's Report: Jerry D. reports - Good shape. Secretaries Report: Minutes approved after two spelling corrections, compliments of Lisa. Touring Director's Report: Kevin M. reports - Good shape. Better weather, better attendance. Getting new people to ride as well as old (well, not old, just been there before). Discussion regarding the need for club members to go out of their way not to leave people behind on any of the club rides including Sundays. This could be perceived as less than inviting to new people and may cause them to get discouraged, give up and not return. A club ride should include all those who show up regardless of their speed or ability. Ride leaders should hang back and account for the slower riders. One good way to do this is to regroup often at stop signs or turns in the road. Newsletter Editor's Report: Mike S. not present - no report. (Addendum 6-11-02: Mike requests that any information for the newsletter be emailed to him by the 20th of each month. Articles added after he has formatted and linked text tend to scramble the works.) Webmaster's Report: Terry W. reports - Good shape. Message board and chat room added. No password needed for chat room and can use any name to log in. Message board is a good place for ride updates, advice, selling things. Newsletter is going up in about 5 minutes. There seems to be adequate space on the site at this time at 80%. Changes to Board page made. Racing Report: Jim O. not present. Lisa reports that they are making money for the first time. There is better attendance that she attributes to word of mouth. People are catching on to the fact that the races are going on. RAGBRAI Director's Report: Lisa P. reports - Good shape (ok, so you had to be there). Waiting list unchanged. All nights are essentially set. Names and overnights will be in the ride bag that will be handed out at the picnic. She has the wristbands. Does not have the jerseys as yet. They are working on the T-shirts. Looking at other designs. Consensus reached that all Board members will be required to smile all week long even when others are not. Toledo Ride: Approximately 12 people have signed up so far. Decided not to rent the trailer. Todd will drive the Blazer and carry the gear. Planning to get Subway to eat at Vining. Diane will bake cookies. Todd will bring Gatorade. Swine Trek: Committee will meet and have report before the next Board meeting. Next meeting: July 7th at the Club Picnic. Meeting: 5:00 - 6:00. Picnic: 6:00 to whenever. Respectfully Submitted,
Hawkeye Bicycle Association
Meeting minutes taken by Diane Mitchell and compiled by Ann Murray
Treasurer's Report: Approved to donate $100.00 to Linn County Trails
Association. Touring Director's Report: Rides have been good. The July 4th ride had about 24 riders. Consider starting the ride at 6:30 AM next year. Newsletter Editor's Report: Get information emailed to Mike as early as possible. Consideration is being given to putting article in newsletter about "Ride Right". There was discussion on adding the application form to the newsletter for those being mailed out. Webmaster's Report: July/Aug newsletter is on the Web site. Removed the "Swap and Trade" page because of low interest. Swine Trek Coordinator's Report: Brochures to be ready the end of July. Garment Design is working on the design for the shirts. They will be tie-dyed and will cost $12.00. Spaghetti will be served after the ride. Need volunteers for rest stops and food. Communication about route markings needs to be given out at Registration. Jerry D. will contact Tom Hauser about the route. The fee will be $20.00 for pre-registration and $25.00 the day of the ride. The following have volunteered to help with the ride: Becky, Kevin, Terry, Joyce, Jerry, Todd, and Diane. New Business: Becky will be stepping down from the Presidency next year. Jerry Falta will not be continuing as Swine Trek Coordinator next year. Discussion regarding possible new members for Board participation. Open slots at this time are President, Swine Trek Coordinator, and Touring Director. Next Meeting: August 12, 2002. Will need to discuss possible speakers for general membership meeting in October. Respectfully Submitted, Ann Murray, Secretary
Hawkeye Bicycle Association Members Present: Diane Mitchell, Joyce Falta, Jerry Falta, Jerry Davis, Becky Dickinson, Terry Whaley, Ann Murray, Mike Sheehy, Kevin Morgan, John Bryant, Judy Bryant, Todd Dickinson Secretary's Report: Approved as read. Treasurer's Report: Jerry D. reports that all but a few RAGBRAI expenses have been paid. Several small ones still outstanding. Revenue from RAGBRAI was sufficient to cover all paid and outstanding expenses. Touring Director's Report: Kevin M. reports that participation has been good throughout the summer. No problems have been encountered. Newsletter Editor's Report: Mike S. reports that work has been started on the Sept./Oct. edition. Will insert Ride Right comments prior to the ride schedule. Discussion on including a Des Moines Register link to Ride Right information. Determined that it is specific to RAGBRAI. Becky provided an article on Nina K. that will be included. Will also include details regarding Swine Trek and the October membership meeting. Webmaster's Report: Terry W. reports on changes made to ride schedule. Added a banner about Swine Trek. Will add details of fall meeting to the site. Terry is recruiting from the club membership for additional person to do work on the web site. Discussion on the possibility of redirecting to another URL address. Board will continue discussion and weigh pros and cons at a future meeting. Mike S. raised question regarding if he would be able to post the newsletter to the website without sending to Terry first. Determined he would be able to easily do this. If an additional person were recruited to assist, they would get a copy of the software and download to their hard drive enabling them to make changes to the site also. RAGBRAI Coordinator's Report: Lisa P. not present. Becky brought up issue of purchasing more shower bags. Kevin M. suggested Gander Mountain or Fin and Feather. Decision made to purchase now. Diane M. offered to do this. Discussed ways to improve process for next year. Include on RAGBRAI page that there will be "no last minute additions to overnight stays". Discussed deadline on all requests be consistent with published guidelines. Set the rules and stick with them for consistency. Discussion regarding the time that the truck leaves each morning. Driver needs to be able to leave at an early enough time to set up in the next town. Driver should not be delayed by members being late to get gear on truck. Consensus that having an extra support vehicle worked out well and was necessary for unexpected injuries and other calamities. Becky suggested that we make the fees well known and clearly stated to avoid confusion next year. Determined that we have an adequate number of fans and they were lifesavers. Swine Trek Coordinator's Report: Jerry F. reports that brochures went out to the bike shops. They were mailed to past participants. Numerous inquires. Applications on the website and are coming in to Jerry D. Volunteers needed for rest stops. T-shirts are done. There will be an advertisement in the Gazette through Sue D. New Business: Fall Meeting - Sunday Oct. 13, 2002. Board meeting 4:30 to 6:00 PM. Meeting will be held at Lone Star Restaurant in the Alamo Room. Members will be asked to share experiences of rides they have done other that RAGBRAI. There will be the election of new officers. Becky reports that HIBRAI is set for September 21, 2002. Organizers are encountering some problems getting rooms for overnights. Discussed various options. Becky will be in contact with the HIBRAI people. Discussion of next year's officers. John Bryant agreed to volunteer to run for President. Kevin M. and Ann M. agreed to run jointly for a shared Vice President position. Will now need to recruit for Secretary. Discussed asking Vern Rotert to be Historian. Becky's ideas for next year to be considered by the Board; 1. Determine
ways recognize and feature club members. Perhaps a link on our website. 2.
Possibility of multi-level Saturday club rides. BIC does this for their
rides with beginner, intermediate and advanced levels. There is often a
marked difference in riding abilities and it is, therefore, difficult to
accommodate all levels with just one ride. This can lead to dissatisfaction
on both ends of the riding spectrum. Mike S. will add a request for
membership input on this issue in the newsletter and the Board will pursue
the possibility at future meetings.
Ann Murray, Secretary
Hawkeye Bicycle Club Members Present: Diane Mitchell, Jerry Falta, Jerry Davis, Becky Dickinson, Ann Murray, John Brandt, Judy Brandt, Mike Sheehy, Vern Rotert, Lisa Paulos Secretary’s Report: No report Treasurer’s Report: Jerry D. provided detailed printouts of club financial information. Reviewed and discussed by Board. The biggest change this year was the difference in postage expense by providing the newsletter on the Web site. Vern R. brought up the possibility of using a different email program through Yahoo. A program for a calendar could be used to send the ride schedule and updates to members. Discussed that yearly club memberships will expire every March 1st. A notice regarding this will be sent to the members. It will also include the notice that memberships must be renewed prior to Jan. 1 to be considered for RAGBRAI. Upcoming expenses: 1) League of American Bicyclists. This organization is a political/advocacy group that supports riding. Voted to renew $55.00 membership. 2) Linn County Trails Association. They have requested a donation. Voted to approve $250.00 for this. They are seeking funds to aid in the connection of the Cedar River Trail (downtown) to the Cedar Valley Nature Trail. 3) $100.00 approved to pay the Racing Federation for insurance for the racing division. This is a yearly expense paid by the club. Webmaster’s Report: No report Newsletter Editor’s Report: Newsletter for Nov./Dec. completed today. Available on the Web site. Application included. Need to mail 30 copies that will be printed at Kinko’s. RAGBRAI Report: Lisa P. shared a complimentary letter from the pastor in Charles City regarding the club’s stay there. A RAGBRAI meeting is scheduled for Jan. 19, 2003 in Des Moines. Application forms will be available. Club members volunteering for RAGBRAI Committee are Ann M., Dave D., and Mike S. Discussed issues of the truck driver. Voted to increase weekly payment to $250.00. Discussed printing and distributing a list of the duties that driver would be responsible for. Hopefully, this would decrease the “extra” requests that have caused previous issues. A person has volunteered for the job. Lisa will take care of securing the driver. Diane M. will take her truck again which will hold 5-6 people. Only 54 seats available on the bus instead of 55. Lisa has made the decision to limit the number of day riders to 5 at a time. Reviewed the rules for application and bus riding. Last year’s riders will have preference, and then it will be “first come first serve” as the applications come in. 60 passes available. Touring Director’s Report: Jerry F. requests a volunteer to be ride leader on the Tour de Lights on Dec. 8th. Becky D. agreed. Bring snack to share. Larry P. and Diane M. will provide chili. Discussed the possibility of including a “leisure ride” (less than 10 mph) in the weekend ride program next year. Agreed that the club should make the effort to accommodate slower riders. One option would be to use trails for this. Should publicize the slower rides to attract newer riders and families. Will continue this discussion at future meetings. The February Ride Leader’s Meeting is scheduled for Monday, February 10th. Jerry will inquire about space available for the meeting. Jerry will also send out an email to members prior to the meeting for ride leader volunteers for those not able to attend the meeting. Swine Trek Committee Report: Diane M. brought up the possibility of trying to change the date of Swine Trek to attract more riders. The Board agreed that it would be better to schedule the ride before RAGBRAI. Voted to hold the ride on June 14, 2003. The fact that it is Father’s Day was not felt to be a deterrent to participation. It was agreed that Labor Day weekend was more of a conflict than Father’s Day would be. The club will publicize the change well ahead of the date. Racing Director’s Report: Vern R. provided financial information on the club’s racing division. This was reviewed and discussed. Vern reported on an event called Roller Racing that is scheduled for Jan. 19, 2003 at the Midwest Athletic club. It is a 2-mile race done on a stationary roller bike. The Board discussed the racing division of the club. The group is small and their primary goal is to put on races during the summer. At present, it is not a well-known fact that the group exists. More information could be included in the newsletter and on the Web site. Old Business: Tour de Lights, Dec. 8, 2003. See Web site for details. The forming of a Membership Committee was discussed. This would be for the purpose of welcoming new members and working on public relations to enhance the club image. John B. will contact potential members for this committee. New Business: John B. reports on the Cedar Rapids Vision Plan. A public meeting is scheduled to discuss proposed trails as a part of this plan. It will be Dec. 11, 2002 @ 7:00 PM at the National Czech & Slovak Museum, 30 16th Ave. SW. All club members are encouraged to attend and offer input. Next Meeting: Dec. 8, 2002, at Larry Potter’s house before the Tour de Lights -- 4:30 PM. Respectfully submitted, Ann Murray, Secretary Hawkeye Bicycle Club Members Present: Diane Mitchell, Jerry Falta, Becky Dickinson, Ann Murray, John Brandt, Judy Brandt, Lisa Paulos, Jim Boulet Secretary’s Report: Approved as written. Treasurer’s Report: None Webmaster’s Report: Jim B. provided an excellent report on the new web site for HBA. Researched the options available prior to making choice of iPowerWeb.com. First year cost would be $95.40 to register domain name and includes 200MB of space. Currently using 11MB. Content is mostly the same as our previous site, but reformatted. Added, “What’s New”. This will contain the newest information on the site. It has a good picture gallery. We can encourage members to submit pictures. Jim’s next goal is to make it easier for Jerry to update the ride schedule. 150 email addresses are also included. Old ride schedule will be removed and replaced with a reference to the February ride leader meeting. It will be necessary to change all of our site addresses on future brochures, ride cards, and current hyperlinks. It was agreed that the new address of “Hawkeyebike.com” will be much easier to remember and easier for people to find. Past events will be placed into an archive called “Past Events”. Upcoming events will be placed on a scrolling marquis. Moved and seconded to approve the $95.40 expense for the site. A notice should be put into the Newsletter for the members to remember to provide the club with their updated email addresses. Newsletter Editor’s Report: None RAGBRAI Coordinator’s Report: Lisa P. reports that the web site has been updated with application, rules, etc. Total cost this year will be $270.00. There will be information added regarding her policy on day riders and the expectations of participants during RAGBRAI week. Lisa will develop a Ryder truck driver duty list to help clarify those expectations also. There were no volunteers to go to the RAGBRAI meeting in Des Moines in January. It is not mandatory to attend. Becky D. called Hiawatha and secured the first option for the church if Hiawatha becomes a night stop. Touring Director’s Report: Jerry F. reports that the ride leaders meeting will be Feb. 10th at Five Seasons Senior Center at 7:00 PM. Will put this in the newsletter and will send reminder cards. Will also invite members to call Jerry ahead of the meeting, if they are unable to attend, to sign up for rides. Swine Trek Coordinator’s Report: Diane M. reports that the different date for the ride will be included in the newsletter. Planning on writing an article also. Racing Director’s Report: None Old Business: John B. will work on developing the Membership Chairman’s position. New Business: The plan is to have a Cedar Valley Sports representative attend the next Board Meeting to discuss sponsoring of events, etc. Next Meeting: January 13, 2003 at 7:00 PM. |
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